Image submission guidelines – Helen Whitford

GENERAL COMPETITION ENTRY RULES

1. All Entrants must be financial members of the Club
2. All entries must be the work of the entrant
3. Competitions for the annual aggregates are held in each of the following sections

 Section 1 Projected Images – includes both slides and digital
 Section 2 Monochrome Prints (Maximum image area A3)
 Section 3 Colour Prints (Maximum image area A3)
 Section 4 Album Prints (max 15cm x 10cm) Note: Triptychs are not permitted in Album prints
 Section 5 Novice Projected images – Open category only

4. A limit of 3 entries is allowed in each section on each competition night

 Entries may be Set subject and/or Open category, in any combination of 3 images in total which may be split across Set and Open categories
 For example:  3 images are entered by Fred Gettsitt and these have been entered as 2 in Open and 1 in Set Fred could also have entered 1 in Open and 2 in Set or 3 Open only or 3 Set only × Nigel Noidea tries to enter 3 in Open and 2 in Set – and therefore has 2 too many images

5. A maximum of 3 entries is also allowed in each section of the Annual Exhibition
6. Images are judged out of 10 for annual aggregate competitions. Awards will be made at the end of the year to aggregate winners in each section
7. Annual Exhibition entries are judged by a panel of three judges out of either 15 or 30 points.
8. Entries may be used twice only in normal competitions during the year, but are only eligible for entry in the Annual Exhibition if they have not been entered in a previous Annual. Shields are awarded to top scorers in each section of the Annual and Aggregate Competition (Judges discretion if more than one top point scorer)
9. Printed images are to bear the Entrant’s name and title on the back (either the print or the mat)
10. All images must have a unique title.
11. On competition nights prints are hung on felt cloth with Velcro dots. It is recommended that competitors affix Velcro dots to their own prints. If no dots are attached, Velcro backed bulldog clips are available. Hang your own prints in the appropriate labelled sections.
12. IMPORTANT:

 For PRINT entries, the entrant’s Name, image Section (Album/Colour/Monochrome), Title of the images and Category (Set or Open) are to be emailed to the Print Competition Secretary at bpcprintcompetition@gmail.com by no later than 7pm on the Tuesday prior to competition
 ALL ENTRIES ARE TO BE HUNG ON THE APPROPRIATE DISPLAY STAND NO LATER THAN 7:45PM ON THE NIGHT. LATE ENTRIES WILL NOT BE ACCEPTED

PROJECTED IMAGE COMPETITION RULES – DIGITAL, NOVICE and SLIDES

As well as the General Competition rules, the following apply to projected entries:
1. A maximum of 3 images in total across Set/ Open categories continues to apply to this section
2. Slides must:

1. Be in 5×5 or 7×7 format
2. Be correctly spotted in the lower left corner when viewed in the hand the right way up
3. Bear the Entrant’s name

3. Digital images:

1. Must be in jpeg format
2. The maximum files size of any one file is 2MB
3. Maximum image dimensions are 1400 pixels wide by 1050 pixels high
4. Members who are unsure on how to re-size their images accordingly, should contact a committee member for further guidance.
5. LARGER IMAGES WILL NOT BE ACCEPTED!
6. Image files must be named with the

 competitors name
 image title
 category – Open or Set subject Your Name_Picture Title_Category Please split your name, image title and category (Open/Set or Novice) with an underscore _ character
e.g.: Joe Blogs_Image Title_Set e.g.: Joe Blogs_Image Title_Open

7. For all DIGITAL entries (including NOVICE) the images must

 be emailed to the Digital Entries Secretary at bpcdigitalentries@gmail.com
 have an email subject title in the format YYYY-MM-DD_COMPETITION name exactly as it appears in the program where
 YYYY-MM-DD is the Year, Month and Date (put a zero before months & days less than 10)
 there is an underscore _ between the date and competition name
 the competition name is capitalised – eg Faith becomes FAITH
 eg For the competition Architecture run on 14 February 2019 the subject would be
2019-02-19_ARCHITECTURE
 be received no later than 7pm on the Tuesday before the Competition

Eligibility for Novice Section.

Novices are deemed to be those who have been a member of BPC or any other photographic club for less than 12 months and who identify themselves as relatively new to photography.
It is assumed that, in any case, those consistently scoring high in the novice section will seek to stretch their horizons in the other 4 categories
IF YOU NEED ANY FURTHER CLARIFICATION FOR ANY OF THESE RULES, PLEASE CONTACT ANY OF THE COMMITTEE MEMBERS

DIGITAL IMAGE SIZING AND NAMING

As described in the entry rules, images must be a maximum of 1400 pixels wide by 1050 pixels high and no larger than 2MB.
There are a range of digital image processing applications available to photographers, and each has its own methods for preparing the image. Be warned that some email applications will resize your images – possibly incorrectly.

Photoshop

After adjusting the image to your requirements:
1. Select Image > Image size…
2. From the Image Size dialog adjust the image
a. Ensure Constrain Proportions is checked
b. Resample Image should be checked and set to Bicubic Sharper (best for reduction)
c. Then adjust the Resolution to 72 pixels/inch
d. Now alter the pixel dimensions to make the longest side (either the Height or Width) to 1024 pixels
e. The resultant dialog should look something like this:
f. Click OK
g. Save your image by clicking File > Save for Web & Devices…
h. Choose the Preset JPEG High in the dialog screen
i. Select the Optimise Menu symbol (upper right of the dialog) and choose Optimise to File Size…
j. Change the Desired File Size to 2MB or 2000kb (500K is shown according to previous rules)
k. Click Ok – the panel below your image will display it’s format, size in Kbytes
l. Now click
m. In the Save dialogue complete ensure you choose the correct folder to save your file and complete the dialogue with the File name (in the BPC required format) and click Save to complete

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